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Every sample on Strand AI has an expiration: the date it will move to Trash. Trash holds samples for 7 days, after which they are permanently deleted. You can set a custom expiration on any sample, or turn expiration off entirely.

Org default expiration

Every org has a default expiration window (in days). Owners and admins set it from “Settings → Sample expiration”. When you upload a whole-slide image, the resulting sample inherits this default. The setting is “off” by default, so samples never expire until an owner or admin sets a policy.
Changing the org default updates expiration on samples that are still on the org default. It leaves samples with a custom expiration unchanged.

What happens when a sample expires

When a sample expires, it moves to Trash. Trash holds samples for 7 days. During that window, you can restore them from the “Trash” tab on the “Samples” page. After 7 days, samples in Trash are permanently deleted, including all marker predictions. Billing history is retained.

Per-sample expiration

You can set a custom expiration on any sample you can edit (sample creator, org owner/admin, or Strand admin). Three modes:
  • “Expire on”: the sample expires on the date you pick.
  • “Never expire”: the sample has no expiration date and is unaffected by future org-policy changes.
  • “Use org default”: clears the custom expiration and follows the current org policy.
Custom expirations (both “Expire on” and “Never expire”) survive future org-policy changes. Samples on the org default move with the policy.

Restoring from Trash

Open the “Samples” page and switch to the “Trash” tab. Select “Restore” on any sample within the 7-day window. Restoring brings the sample back to the active list and extends its expiration so it isn’t immediately re-trashed. Samples past the 7-day Trash window are gone and cannot be restored.

Permissions

API examples

Email notifications

Use the “Expiration reminders” toggle under Account → Notifications to control both expiration-related emails:
  • Weekly digest: sent Mondays at 13:00 UTC to org owners and admins, listing samples that expire in the next 7 days.
  • Policy-change notice: sent to every org member when an owner or admin shortens the org expiration policy and creates near-term expirations (< 30 days), so members can set a custom expiration on samples they need to keep.