Org default expiration
Every org has a default expiration window (in days). Owners and admins set it from “Settings → Sample expiration”. When you upload a whole-slide image, the resulting sample inherits this default. The setting is “off” by default, so samples never expire until an owner or admin sets a policy.Changing the org default updates expiration on samples that are still on
the org default. It leaves samples with a custom expiration unchanged.
What happens when a sample expires
When a sample expires, it moves to Trash. Trash holds samples for 7 days. During that window, you can restore them from the “Trash” tab on the “Samples” page. After 7 days, samples in Trash are permanently deleted, including all marker predictions. Billing history is retained.Per-sample expiration
You can set a custom expiration on any sample you can edit (sample creator, org owner/admin, or Strand admin). Three modes:- “Expire on”: the sample expires on the date you pick.
- “Never expire”: the sample has no expiration date and is unaffected by future org-policy changes.
- “Use org default”: clears the custom expiration and follows the current org policy.
Restoring from Trash
Open the “Samples” page and switch to the “Trash” tab. Select “Restore” on any sample within the 7-day window. Restoring brings the sample back to the active list and extends its expiration so it isn’t immediately re-trashed. Samples past the 7-day Trash window are gone and cannot be restored.Permissions
API examples
Email notifications
Use the “Expiration reminders” toggle under Account → Notifications to control both expiration-related emails:- Weekly digest: sent Mondays at 13:00 UTC to org owners and admins, listing samples that expire in the next 7 days.
- Policy-change notice: sent to every org member when an owner or admin shortens the org expiration policy and creates near-term expirations (< 30 days), so members can set a custom expiration on samples they need to keep.